Maintenance Planner/Scheduler

The core purpose of a Maintenance Planner/Scheduler (MPS) is to transition a maintenance organization from a reactive, "fix-it-when-it-breaks" model to a proactive, "prevent-it-from-breaking" one. The MPS are the logistical hub for all maintenance activities, ensuring that work is not only done but is done safely, efficiently, and at the optimal time in accordance with ISO 9001 and ISO13485 - cGMP environments as well as maintain all records as required for regulatory compliance.

Essential Duties & Responsibilities

• Work Order Management:
  • Prioritization and Planning: Reviewing incoming maintenance requests to determine validity, priority, and required resources. This involves defining the scope of the work, creating detailed work plans, and estimating labor hours.
  • Resource Coordination: Ensuring that all necessary resources-including parts, tools, equipment, and skilled labor-are available before a job begins. This requires close coordination with the storeroom, procurement, and technicians (Internal & External).

• Scheduling and Coordination:

  • Developing Schedules: Creating detailed, short- and long-term maintenance schedules for both preventive and corrective maintenance. This balances the need for equipment reliability with the demands of the production schedule.

  • Stakeholder Communication: Serving as the main point of contact between the maintenance team and other departments, especially production. They coordinate with operations to identify optimal maintenance windows and minimize downtime.

• Preventive and Predictive Maintenance:

  • Program Development: Helping to design and implement preventive maintenance (PM) programs based on equipment history, manufacturer recommendations, and data analysis.

  • Optimization: Analyzing data from the Computerized Maintenance Management System (CMMS) to identify trends and areas for improvement in maintenance strategies. This helps to move the organization from a reactive to a proactive maintenance model.

• Documentation and Reporting:

  • Record Keeping: Maintaining accurate records of maintenance history, procedures, technical manuals, and other documentation within the CMMS. This provides a valuable historical record for future planning and analysis.
  • Performance Tracking: Generating reports on key performance indicators (KPIs) like work order backlog, schedule compliance, and equipment uptime. These reports are used to measure success and identify opportunities for continuous improvement.

• Continuous Improvement:

  • Process Analysis: Reviewing completed work orders and technician feedback to refine job plans, eliminate inefficiencies, and improve maintenance procedures.
  • Problem-Solving: Proactively identifying and resolving potential delays or bottlenecks in the maintenance workflow, such as material shortages or scheduling conflicts. They play a key role in ensuring that maintenance is as efficient and cost-effective as possible.

• It is the responsibility of each employee to work in a safe and responsible manner to create an injury-free and incident-free workplace.

• Comply with all job-related safety and other training requirements.

• Perform other duties as assigned.

Authorities

• Expenditure Authorization in accordance with Avient Protective Materials and Bio-Medical guidelines.

• Authorized to approve work permits per details included in DYNPRO SHE DYN 026. If so authorized, employee must maintain necessary refresher training to participate in these activities.

Projects or Special Assignments

• Operational Excellence Roles
• SAP Roles (as required)

Education and Experience

• BS/BA degree in a related technical field with 4 years' experience in industrial maintenance/construction or planning and scheduling; OR associate's degree in a related technical field with 6 years' experience in industrial maintenance/construction or planning and scheduling OR 8 years' experience in industrial maintenance and/or construction.

• Balancing Competing Demands: The primary source of complexity is the constant need to balance the conflicting priorities of different departments.

• Unpredictable Events: The best-laid plans are often disrupted by unplanned breakdowns or emergency repairs.

• Information Management and Analysis: The role is data intensive. A planner is responsible for managing a vast amount of information from various sources, including work order requests, equipment history and specifications, spare parts inventory levels, labor availability and skill sets, safety requirements and procedures and production schedules.

• Communication and Influence: A planner must influence and persuade people without a direct reporting relationship. They need to build trust and credibility with technicians, supervisors, and production managers to get their buy-in on schedules and work processes.

• Technical Knowledge: The planner must possess a solid understanding of the equipment, maintenance procedures, and the facility's operational processes. This knowledge is crucial for creating accurate and effective job plans that technicians can follow.

• A solid foundation in hands-on maintenance work

• A strong aptitude for using a CMMS

• Organizational and communication skills to effectively manage a complex workload.

Physical/Environ. Demands

• Requires standing and sitting for extended periods of time, talking and listening.
• Must be able to walk and use hands.
• Occasionally requires bending, stooping, climbing ladders and stairs.
• May occasionally be required to lift, push or pull up to 50 pounds.
• Typically work is in a manufacturing environment where noise level is loud.
• Generally requires the use of personal protective equipment such as safety glasses, safety shoes, hearing protection, hard hat, respiratory protection.
• Occasionally exposed to outside weather conditions.
• May be exposed to working in extreme heat and humidity

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