Executive Assistant

Job Description

At UL Research Institutes, we know why we come to work.

We have an exciting opportunity for an Executive Assistant at UL Research Institutes, based in our Evanston, Illinois, office. The Executive Assistant provides administrative support and assistance to two C-suite executives at Underwriters Laboratories. This role will work under minimal supervision to perform advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, demonstrated skill and knowledge of organizational policies and practices.The Executive Assistant will collaborate with internal and external stakeholders to organize schedules, plan meetings, and build travel itineraries. This individual will assist in preparation and management of budgets, records, statistics, and other documents in support of operations, personnel changes, etc. Other duties will include preparation of varied and complex letters, memoranda, and correspondence. This position will require a high level of tact and integrity due to the frequency of senior-level internal and external communications and regular exposure to high-level confidential data.

UL Research Institutes:

At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge.

Build a safer, more secure, and sustainable future with us. Join us and work with our teams who conduct the research required to produce that knowledge and put into practice.

What you'll learn and achieve:

• As the Executive Assistant, you will play a key role in the rapid growth of UL as you:

• Establishes and ensures front line representation of Underwriters Laboratories mission and professionalism. Exists and operates under absolute discretion and confidentiality.

• Assists with high-level confidential projects, which may include creating supporting documentations and presentations.

• Assists in the preparation and control of a variety of office records, statistics and reports regarding operations, personnel, and other functional needs.

• Schedules, coordinates, and maintains calendar and travel itineraries. Makes, monitors, and adjusts meeting and travel arrangements.

• Serves as administrative liaison within or outside the company regarding administrative issues related to the organization.

• Relieves the organizational unit of administrative work and project details where appropriate, including typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate.

• Assists in the budgetary process for the executive as needed including expense process and documentation management.

• Diligently understands and follows the Underwriters Laboratories Code of Conduct and follows all physical and digital security practices.

• Performs other duties as directed.

What you'll experience working at UL Research Institutes: For the organizations across the UL enterprise, corporate and social responsibility isn't new. We have pursued our mission of working for a safer, more secure, and sustainable world for nearly 130 years, embedding conscientious stewardship into everything we do.

• People: Our people make us special. You'll work with a diverse team of experts respected for their independence and transparency and build a network, because our approach is collaborative. We collaborate across disciplines, organizations, and geographies to build the global scientific response that today's global challenges require.

• Interesting work: Every day is different for us here. We see what's on the horizon and use our expertise to build the foundations of a safer future. You'll have the opportunity to push the boundaries of human understanding as part of a team working to advance the public good.

• Grow and achieve: We learn, work, and grow together through targeted development, reward, and recognition programs.

• Values. Four core values guide our work: collaboration, respect, integrity, and beneficence. By living our values, we inspire the trust essential to fulfilling our mission and foster the partnerships that enable us to pursue a beneficent future in which we all can thrive.

• Total Rewards: All employees at UL Research Institutes are eligible for bonus compensation. We offer comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, we invest an additional 4% into your

• retirement saving fund after your first year of continuous employment. Depending on your role, you may be able to discuss flexible working arrangements with your manager. We also provide employees with paid time off, including vacation, holiday, sick, and volunteer days.

What makes you a great fit:

• While no one candidate will embody every quality, the successful candidate will bring many of the following professional competencies and personal attributes:

• Strong ability to judge the magnitude of and take or recommend the appropriate action that require executive level attention.

• Superior time management skills for self and others.

• Shares an enthusiasm for ongoing learning and taking on new work opportunities.

• Ability to concurrently manage multiple projects, timelines, and conflicting demands

• Provides a wide variety of complex administrative and staff support at the executive level and others as needs necessitate.

• A self-starter who solves problems and works independently.

• Strong ability in establishing effective working relationships with others within and outside of the organization across all levels of responsibility.

• Well versed with collecting notes and observations during meetings and the ability to summarize those notes as needed via verbal or written communication.

• Must be extremely detailed oriented, organized, and time sensitive.

Professional education and experience requirements for the role include:

• Higher Secondary Education plus generally five or more years of related administrative assistant experience.

• Experienced in judicious decision making and operates under absolute discretion and confidentiality.

• Auditable document and IP management and control skills

• Project management experience.

About UL Research Institutes and UL Standards & Engagement

UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research through the discovery and application of scientific knowledge. We conduct rigorous independent research and analyze safety data, convene experts worldwide to address risks, share knowledge through safety education and public outreach initiatives, and develop standards to guide safe commercialization of evolving technologies. We foster communities of safety, from grassroots initiatives for neighborhoods to summits of world leaders. Our organization employs collaborative and scientific approaches with partners and stakeholders to drive innovation and progress toward improving safety, security, and sustainability, ultimately enhancing societal well-being.

Our wholly owned subsidiary, UL Solutions, advances our shared public safety mission. We fund our work through grants, the licensing of standards documents and the business activities of UL Solutions, which conducts testing, verification and certification, and provides training and advisory services, along with data-driven reporting and decision-making tools for customers around the world.

To learn more, visit our websites UL.org and ULSE.org.

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