Immigration and Project Specialist

Scope of Position

The HR Immigration & Project Specialist is responsible for managing a wide range of HR compliance activities and company initiatives. The HR Immigration & Project Specialist will oversee Haskell Immigration program, including being the liaison with immigration counsel/Employer of Record (EOR) and managers, ensuring compliance with Haskell immigration policies, and education managers on the processes.

Manage and oversee the immigration processes as key contact with outside counsel and ensure Haskell's immigration practices are followed.
1. Serve as the Subject Matter Expert to team members and supervisors about relocation and assignment requirements.
2. Coordinate with external vendors and international departments to ensure accurate processing of assignments compensation, allowances and applicable policies or legislation.
3. Maintain and update accurate and confidential records related to mobility assignments.
4. Educates, trains, and provides tools to managers to help them better understand the immigration sponsorship program.
5. Create and manage reports to illustrate Haskell's immigration practice participation across the enterprise.
6. Manage the immigration process for team members assigned overseas.
7. Work closely with the international HR team to monitor progress and status of immigration processes outside of the US, manage internal needs with US based staff based on direction of international HR.
8. Support and participate in HR projects such as process improvement, engagement initiatives and policy implementation.
9. Help design and implement communication plans around HR initiatives and project deliverables.
10. Support routine compliance tasks in coordination with HR Ops including unemployment claims, employment verifications, random drug screen, program, employment posters, job descriptions, I9s etc. as needed.
11. Identify and recommend process improvement opportunities and risks and effectively document processes and related controls.
12. Oversee and lead other HR activities as needed.

Bachelor's Degree or a combination of education and experience in lieu of a bachelor's degree. 3 to 7 years of experience in HR compliance and immigration or a similar field.

Specific Knowledge, Skills, License, Certifications Etc.

• Strong understanding of federal, state, and local employment laws, with the ability to effectively conduct international research where necessary.
• Ability to multitask and prioritize
• Strong communication skills, both verbally and written to a wide range of audiences.
• Ability to synthesis information and make recommendations efficiently
• Tendency to continuously seek improvement and look for opportunities to improve processes and programs.

1. Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
2. Customer Focus: Makes service to internal and external customers a priority; focuses on exceeding customer expectations, not just meeting them; recognizes and values all key stakeholders; applies and develops service excellence skills.
3. Effective Communication: Listens for understanding and appreciation, encourages open feedback; presents clearly and effectively one on one, and in small and large group settings; considers the audience in preparing messages and in choosing the appropriate communication channels; creates and encourages open channels of communication.
4. Execution/Empowerment: Demonstrates the ability to get results; manages competing demands in fast paced environment with effective results; identifies and creates contingency solutions to ensure timely execution.
5. Learning & Development: Learning new skills and increasing capabilities a high priority; takes action to address development needs in self and others, if applicable; identifies gaps and learning opportunities to ensure complete technical job proficiency; takes responsibility for own development and skills improvement.

1. Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; open communication.
2. Excellence: Strive for quality and safety; executed best in class; creative and innovative; dedicated for continuous improvement.
3. Service: Passionate about customer service internal and external and to the community; and creates superior value.
4. Trust: High standards of ethics and personal accountability; transparency; credibility; fairness

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear. Haskell is a drug-free workplace.