Administrative Assistant - Facilities

POSITION SUMMARY

Administrative Assistant will assist with administrative duties and responsibilities at Fincantieri Marinette Marine

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Assist with and maintain relationships with employees and visitors who contact the facility.
• Read and analyze incoming mail, memos, letters, and reports to determine their significance and distribute appropriately to departments.
• Check in visitors through the PASS system.
• Answer and direct phone calls or take messages for appropriate parties.
• Make copies of documentation.
• Intake requests from employees and distribute to the appropriate parties.
• Liaise with internal staff at all levels.
• Comply with all safety and health regulations.
• Follow company procedures and protocols.
• Perform general administrative duties such as but not limited to: filing, photocopying, sorting and distributing correspondence maintaining database records.
• Facilitating the gift and dessert purchase for the FMM Retirement Program.
• Coordinating with backup's for lunch relief daily.