Senior Administrative Secretary

Milton Hershey School (MHS) is one of the world's premier pre-K through 12th grade private schools, dedicated to providing cost-free education and housing to students from disadvantaged backgrounds. Founded in 1909 through the generosity of Milton and Catherine Hershey, MHS is fully endowed, ensuring students have the resources they need to thrive. The school has empowered nearly 12,000 graduates to lead fulfilling and productive lives and currently serves approximately 2,200 students, with ongoing expansion efforts to support even more young learners.

MHS is seeking a full-time Senior Administrative Secretary to collaboratively provide administrative support to the leadership team at the high school which serves over 900 students in grades 9th through 12th grades.

Key responsibilities:

• Extensive scheduling utilizing Microsoft Outlook.
• Addressing urgent matters expediently and professionally.
• Coordinating, consolidating, and disseminating information.
• Coordinating activities, programs, events, and testing.
• Ensuring timely communications with staff, students, students' families, and others.
• Drafting and finalizing documentation in Word, Excel, PowerPoint and GoogleDocs
• Data entry and database utilization.
• Monitoring budget, expense tracking, and other financial administrative duties.
• Ensuring records retention protocol is followed.
• Ensuring smooth operations of the front office.
• Assisting and collaborating with other administrative professionals throughout MHS.
• Other duties as needed including ordering materials, data entry, project management and more.

Location: Onsite in Hershey, PA.
Work schedule: M - F 7:30 am - 4:00 pm

Salary range: $22.33 to $29.81 (pay is determined based on experience) with an excellent benefits package.

• High School Diploma or GED required.
• At least 3 years of experience in high volume office administration.
• School office administrative experience desired, including experience creating school schedules.
• Budget administration experience a plus.
• Proficiency with Microsoft applications & GoogleDocs required. PeopleSoft and Infinite-Campus experience a plus.
• Exceptional interpersonal skills including verbal and written.
• Exceptional multi-tasking and organizational skills required.
• High degree of professionalism and high-quality customer service required.
• Fluency in Spanish is a plus.
• Candidates must demonstrate a high degree of integrity as all staff are role models for students.
• MHS desires candidates who are "all in" and eager to engage with students beyond the scope of their job responsibilities.