Administrative Support Assistant - Biochemisty & Molecular Biology
 The Pennsylvania State University | |
paid time off, sick time, remote work
| |
 United States, Pennsylvania, University Park | |
| 201 Old Main (Show on map) | |
 Aug 01, 2025 | |
APPLICATION INSTRUCTIONS:
Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS The Pennsylvania State University's Department of Biochemistry & Molecular Biology (BMB) in the Eberly College of Science is seeking an energetic, motivated, and experienced Administrative Assistant to join our highly productive team. This position is responsible for providing administrative support to the chair of the Seminar and Distinguished Lectures Committee and the chair(s) of the Faculty Search Committee(s). The role requires an extremely organized individual who displays a high level of professionalism and the ability to perform a wide variety of complex administrative functions both independently and in a busy team-oriented office environment. Excellent written and verbal communication skills are also required. Duties include but are not limited to: Department seminars and distinguished lectures: Work closely with the chair and faculty host to coordinate visits for guest speakers. Compose letters, prepare informational packets, communicate with guests. Advise faculty hosts and guests on department seminar procedures. Arrange travel and flights, schedule shuttle service/taxi, secure hotel accommodations, make dinner reservations. Arrange catering and special events. Submit honorarium requests. Monitor budget and expenditures. Ensure financial forms are submitted in a timely manner. Reconcile SAP Concur transactions related to guest speakers. Prepare and distribute itineraries and seminar notices. Maintain electronic mailing list. Submit web content to department webmaster. Reserve classrooms and equipment. Prepare press releases for submission to the Eberly College of Science Office of Communications. Arrange videotaping and videoconferencing as needed.
Candidates must demonstrate professionalism with a high commitment to customer service; excellent interpersonal/communication skills both written and oral, organizational skills with attention to detail and accuracy; ability to manage and prioritize tasks with minimal direction; and exercise discretion and judgement while managing a high degree of confidential information. Required Experience: Proficiency is required in standard computer applications and programs (e.g. Office 365, Adobe, Zoom, etc.), email, calendaring, and file management. Experience with financial systems like SAP Concur would be helpful. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneAdditional Information Candidates for consideration must submit a cover letter of interest and a resume. Candidate must be authorized to work in the United States without sponsorship. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines | |