Administrative Assistant, Center for the Performing Arts at Penn State

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Center for the Performing Arts at Penn State is seeking applicants for the position of Administrative Assistant.

Ever-changing and growing, the Center for the Performing Arts stands as one of Pennsylvania's major cultural resources and continues to be a nationally recognized presenter of artisticworks.

The Administrative Assistant plays a vital role at the Center by completing this position's responsibilities, which include but are not limited to:

• Manage and support all administrative operations of the administrative unit to include monitoring of Directors/Admin budget, mail processing, calendar management and travel coordination.

• Compose scripts and confirm pre-performance introductions by community members.

• Organize and implement internal and external events, meetings, and virtual artist visits.

• Support and help implement the Center's strategic plan and related processes.

• Coordinate meetings with agents and artists; conduct research and data analysis to support programming decisions.

• Maintain and manage Center staff records; assist with hiring, onboarding, wage new hire processes, and other human resources-related (HR) functions.

• Participate in College HR meetings and stay current on HR policies, communicating updates to staff.

• Assist with ensuring compliance through annual training and communicating to staff program requirements.

• Manage donor relations on behalf of the Director and provide administrative support for advisory councils.

• Assist with development initiatives, including grant applications, reporting, and tracking.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Work Arrangement and Scheduling Expectations:

This position primarily requires on-site presence, as it serves as a key role in representing the office during the Director's travel and engagements. While hybrid work is not standard, limited flexibility may be arranged in advance, particularly during the summer (June to mid-August).

Evening and weekend hours are required, averaging 1-2 weekday evenings per week and 1-2 weekend events per month during the academic year. Summer schedules are generally lighter but remain flexible.

Qualifications:

Experience using Microsoft Office 365 Adobe Creative Cloud is necessary.

The ideal candidate will have an excellent capacity for building community, conscientious attention to detail, and projectand time management abilities to manage multiple projects in a fast-paced environment.

This position will report to the Director of the Center for Performing Arts.

The Center for the Performing Arts is part of the College of Arts and Architecture. Ever-changing and growing, the Center for the Performing Arts stands as one of Pennsylvania's major cultural resources and continues to be a nationally recognized presenter of artisticworks.

The College of Arts and Architecture is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster

PA State Labor Law Poster

Penn State Policies

Copyright Information

Hotlines