Payroll Processor

About Us

Matson has been the leading ocean shipping and logistics provider throughout the Pacific since 1882. We are the supply chain lifeline for Hawaii, Alaska, Guam, and islands of the South Pacific. We also offer the top two ocean shipping services in the world's largest trade lane - Asia to the U.S. West Coast. With our subsidiaries Matson Terminals and Matson Logistics, our business focus is exceeding customer expectations with quality, reliability, and integrity.

We strive to operate in an environmentally sustainable manner and promote land-based environmental programs in Hawaii, Guam, and Alaska. We help improve the communities in which we work and live through our community giving program that annually supports hundreds of local organizations.

Matson is honored to be certified as a Great Place to Work. Our team of dedicated and talented employees consistently deliver exceptional results for our customers and the communities in which we serve.

Learn more at matson.com.

About the Role

The Payroll Processor is responsible for the timely and accurate processing of employee maintenance and data entry. This role is also responsible for creating and maintaining organized employee records/files and managing the payroll group email box. The use of various logs, checklists and work aids and tools must be used and maintained to ensure accurate and consistent processes including follow up with outstanding items.

What you'll do:

• Manages, assigns, and responds to emails in the high-volume payroll group email box. Organizes and codes messages for follow up. Ensures that the team has followed up and resolved any outstanding items.
• Monitors and manages Workday task in box. Completes the review and adds appropriate coding for new hires and transfers and submits transactions.
• Reviews timecards, communicates with employees and/or managers for missing punches.
• Analyzes time keeping vs payroll results compares for any anomalies. Make necessary corrections.
• Accurately performs employee maintenance items such as validation of new hires, terminations, voluntary deductions, wage attachments, direct deposits, and tax changes, etc. Keeps all records in a thoughtful and organized fashion.
• Excellent oral and written communication skills. Ability to draft appropriate communication to employees and agencies. Able to demonstrate proficiency using Microsoft Outlook, Word, and Excel.
• Creates and maintains employee's payroll personnel files. Applies proper record retention polices to organize and store files for later retrieval.
• Researches and responds to requests for information by employees regarding personal payroll information and to Agency requests including verification of income and employment verification and responses to agencies regarding wage assignments.
• Tracks and sends letters to employees with outstanding checks on a monthly basis. Communicates to banking team if a stop payment needs to be placed on a check. Notifies the Payroll supervisor to reissue the payment once stop payment has been confirmed. Further notify the location that a replacement check will be in the next payroll.
• Excellent customer service skills and works to build relationships with and responds to requests for information by any business unit that needs payroll assistance including HR, Benefits, Tax, IT, Treasury etc.
• Enters and maintains employee data updates in Asure time and attendance systems. Able to answer questions regarding timecard entries.
• Ability to print, sort payroll checks and advices and distribute timely on a twice weekly basis.
• Sort and distribute incoming mail and respond appropriately to requests for information.
• Ability to multitask, manage tasks and time while performing tasks in a fast-paced environment while maintaining a high level of detail, accuracy, and professionalism. Constantly prioritize multiple tasks in order to meet daily/weekly deadlines.
• Have initiative and ability to motivate self in applying new technology and ideas to improve current work processes.
• Works closely with Payroll Analyst to be back up as needed.
• Special projects as assigned by the payroll supervisor or director.

You have these skills:

• Analytical - Collects and researches data with ability to draw appropriate conclusions.
• Problem Solving - Proactively identifies problems and recommends resolutions.
• Customer Service - Provides excellent customer service to internal and external clients, vendors, and consultants. Sets reasonable expectations and meets commitments. Follows through to full resolution of issues or inquiries.
• Interpersonal Skills - Maintains confidentiality while building relationships.
• Teamwork - Works well with others, fosters a team spirit and collaborative efforts.
• Organizational Support - Follows policies and procedures.
• Motivation - Has a positive, can- do attitude, can motivate others with an optimistic view of circumstances/challenges.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Ethics - Treats people with respect; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Organizational Support - Follows policies and procedures.
• Motivation - Has a positive, can- do attitude, can motivate others with an optimistic view of circumstances/challenges.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions.
• Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality. Sets standards for quality which are evident in payroll practices, policies, SOP's guides, etc.
• Quantity - Meets and/or exceeds productivity standards; Completes work in timely manner; Strives to consistently work efficiently, accurately within tight deadlines.
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Dependability - Establishes a pattern of reliability, dependability, and punctuality.
• Initiative - Proactively looks for increased responsibility and opportunities to support team.
• Innovation - Meets challenges with resourcefulness.

And these qualifications:

• 2-4 years of administration experience in a Payroll, Finance or Accounting area.
• To perform this job successfully, an individual should have knowledge of Database software, mastered skills of Outlook email and calendars. Exhibit skill, comfort, and agility in working with spreadsheets to create, maintain and track data.

At Matson, we're looking for people to build a unified team to maintain our values of trust, integrity, and reliability. We welcome people who think rigorously and thoughtfully challenge assumptions.

#MI

Matson is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, AIDS/HIV status, gender identity, gender expression, veteran status, genetic information, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including, but not limited to, the San Francisco and Los Angeles Fair Chance Ordinances.
View our applicant privacy statement: https://www.matson.com/media/Applicant_Privacy_Statement.pdf.