Inventory Control Assistant

In this pivotal position at the heart of retail operations, the Inventory Control Assistant plays a key role in ensuring smooth back-office support for buyers while maintaining accurate inventory and financial records. Acting as a crucial liaison between the store and the Finance Office, this role is responsible for processing vendor invoices, tracking merchandise issues, and supporting inventory audits and reporting. It's a dynamic opportunity for a detail-oriented and analytical professional who thrives in a collaborative environment and is committed to delivering exceptional service behind the scenes.

Position Summary: Oversee inventory management and provide back-office support for buyers. Serve as the store's liaison to the Business Office for matters involving invoice payment.

Essential Functions:

• Enter receiving data into the store's POS system on a daily basis. Contact and follow up with vendors on damaged or defective merchandise, backorders, and cancellations. Manage broken or defective merchandise in the store.
• Prepare end-of-month reports and other reports for the Business Office.
• Submit vendor invoices and credit memos into the accounts payable software program
• Review the Detail Trial Balance report on a regular basis and resolve any discrepancies with the Business Office.
• Assist the Store Managers with the annual physical inventory.
• Coordinate cycle counts with Store Managers and make needed adjustments.
• Prepare and reconcile interdepartmental charges.
• Participate in achieving departmental goals by performing special projects or assignments.
• May assist customers on the sales floor and process transactions as needed.
• Demonstrate alignment with the Arboretum's employee core values to be inclusive, take ownership, work together, keep learning and make the Arboretum exceptional.
• Other duties as assigned.

Qualifications: High school diploma or equivalent required. 3+ years of retail bookkeeping or accounting experience required. Experience utilizing POS software strongly preferred. Detail-oriented and excellent organization and analytical skills required. Proficiency with Microsoft Office (including Excel), computer-based inventory modules, and experience with Google applications beneficial.

Success Factors: Strong interpersonal skills and a customer service-oriented individual who can relate effectively with internal and external partners of various backgrounds and ages.

Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Physical Demands: Requires some physical activity: limited lifting and carrying (up to 15 lbs.), prolonged periods of sitting in front of a computer.
• Work Environment: Office and retail environment.
• Equipment: General office equipment, point of sale (POS) system.

• Schedule: Work may require occasional weekend, holiday, and evening hours.

The hiring rate for this position is $21.00 -$23.00/hour. This position is also eligible for a competitive benefits package.

The Morton Arboretum is a champion for diversity, supporting a culture of inclusion that attracts, inspires, and engages people to achieve success. The Arboretum is committed to hire and develop employees based on job-related qualifications irrespective of race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or veteran status.

The Morton Arboretum is dedicated to complying with our obligations as an equal-opportunity employer: Disability/Veteran. All applicants are guaranteed equal consideration for employment.