Payroll Manager

Veit & Company, Inc.
$100,000 - $130,000
life insurance, paid time off, tuition reimbursement, 401(k), retirement plan, profit sharing, remote work
United States, Minnesota, Rogers
14000 Veit Place (Show on map)
Sep 23, 2025
Job Description: The Payroll Manager oversees the strategy, compliance, administration, and execution of all payroll processes, teams, and systems. This role ensures accurate and timely payroll processing across multiple states, including union environments, while maintaining full compliance with federal, state, and local regulations. Key responsibilities include ensuring accurate and compliant payroll processing, including prevailing wage and certified payroll reporting, union benefit reporting, and tax filings across federal, state, and municipal jurisdictions. This position plays a critical leadership role by advising and supporting employees on payroll policies and procedures and driving continuous improvement in systems and processes. The ideal candidate will be a strategic leader with deep knowledge of payroll systems, expertise in complex, multi-state union payroll operations, tax regulations, and automation technologies. A Day in the Life Payroll Operations & Compliance Oversee end-to-end payroll processing for 1,000+ union and non-union employees across multiple states. Ensure compliance with local, state and federal laws, prevailing wage laws, Davis-Bacon Act, and other federal contractor requirements. Ensure timely and accurate submission of certified payroll and project reporting. Maintain compliance with union agreements, including wage rates, fringe benefits, and dues reporting. Manage payroll audits and respond to inquiries from government agencies and union representatives. Oversee all payroll functions, including new hire and termination processing, tax setups and withholdings, garnishments, direct deposits, and retirement contributions (401k/HSA/FSA). Ensure accurate and timely remittance of payroll and benefit contributions to third-party vendors; reconcile benefit invoices and audit retirement plan contributions. Maintain accurate payroll records, including PTO, leave balances, and non-recurring payroll adjustments; reconcile entries and changes against payroll reports. Manage year-end processes, including W-2 and ACA reporting, and support 401(k) non-discrimination testing, 5500 filings, and workers' compensation audits. Maintain current knowledge of company policies and procedures, employee handbook, benefit plans, and legal requirements to ensure reports are timely and the company is following all regulations. Coach organizational leaders concerning payroll practices. Recommend and develop payroll policies and procedures. External and internal audits & compliance reporting - 401(k), benefits and workers compensation. Tax Regulatory Reporting Provide strategic guidance on payroll tax policy, compliance, and risk mitigation; recommend and implement changes to improve accuracy and efficiency. Lead payroll tax operations, including reconciliation, filings, and compliance across federal, state, and local levels; manage third-party tax service relationships. Ensure accurate calculation, withholding, and remittance of federal, state, and local payroll taxes. File quarterly and annual payroll tax returns (e.g., 941, 940, W-2, W-3). Monitor changes in tax laws and regulations across jurisdictions and implement necessary updates. Collaborate with external tax advisors and auditors as needed. Technology & Automation Leverage payroll and HRIS systems to streamline processes and improve accuracy. Identify and implement automation opportunities to reduce manual work and enhance reporting. Maintain integrations between payroll systems and timekeeping, accounting, and ERP platforms. Team Leadership & Collaboration Lead and mentor a team of payroll specialists Foster a culture of accuracy, accountability, and continuous improvement. Collaborate cross-functionally with HR, IT, Finance, and Operations. Union & Benefit Reporting Manage union benefit reporting and remittance (e.g., health, pension, training funds). Ensure timely and accurate submission of union reports per collective bargaining agreements. Maintain strong relationships with union representatives and benefit administrators. What You'll Need Bachelor's degree in Accounting, Business, Finance, or related field, or equivalent combination of education and experience. 8+ years of experience in Payroll, with deep knowledge of unionized multi-state construction payroll principles, wage and hour laws, and federal/state tax regulations. 5+ years of experience managing payroll systems, teams, processes, compliance, and reporting, including benefits administration and payroll tax functions. CPP (Certified Payroll Professional) designation required. Strong analytical, mathematical, and problem-solving skills with high attention to detail. Excellent oral and written communication skills, with the ability to present persuasively and collaborate effectively across all levels. Demonstrated integrity, discretion, and professionalism in handling confidential information. Strong organizational, project management, and interpersonal skills; excels in fast-paced, high-growth, and evolving environments. High agility and resilience, with experience designing cross-functional programs and processes. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Teams), HRIS platforms, and other payroll-related software. Preferred Knowledge, Skills, and Abilities Experience with Workday, Viewpoint Vista desired, but not required. Previous experience working in Construction or Waste Industries is preferred but not required. Other Must be able to work 8+ hour workdays, Monday through Friday. Additional work hours will be required throughout the year based on business needs and key initiatives. Must be able to pass a background screening. This position is based on site in Rogers, MN. Remote work may be available 1-2 days per week after training is complete. Physical Demands The physical demands described are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently communicates with employees and clients and must be able to exchange accurate information. Additional functions include stand and/or sit in a stationary position for extended periods of time; 50%+, use a computer/laptop in an office environment with natural and/or fluorescent lighting, navigate between office building floors, attend off-site meetings on occasion, and lift up to 30 lbs. unassisted. Work Environment The work environment characteristics described here are representative of those employees encountered while performing the essential functions of this job. Employee is exposed to minimal noise level. Most often in a typical office environment. Additional Job Description: Base Compensation: $100,000 - $130,000 The base salary range may vary depending on geographic location, applicant skills, and prior relevant experience.This role is bonus eligible. We offer our full-time employees a comprehensive benefits package that includes medical, dental, and vision plans, life insurance, disability coverage, retirement plans with matching contributions, and generous paid time off. Additionally, we provide profit sharing, tuition reimbursement, and an employee assistance program. Who Are We? Veit is one of the country's leading specialty contractors, with over 96 years of experience and the best people in the industry. We pride ourselves on our relentless pursuit to push the construction industry forward and deliver for our customers. Our modern fleet of iron, diverse expertise, and unmatched determination allow us to successfully tackle some of the largest and most complex projects across every sector while also living out our values every day. Our company culture is one where everyone pitches in to get the job done, regardless of job title or seniority. We do everything we can to maintain an atmosphere where family comes first. We want every one of our employees to look forward to each day at work and make it home safe and happy at the end of the day. Never settle, dig deeper Our Core Values Deliberately Safe We believe all safety incidents are avoidable when everyone operates with a deliberate mindset. We are deliberately proactive and thorough in training and job planning. We are deliberately safe in our everyday operations and decision-making. Build with Intention We build with intention. Whether in the office or the field, we work with grit and determination toward a better future for everyone involved. We leave things better than we found them, and never leave a job until we're proud to put the Veit name on it. Leaders Dig First Egos have no place at Veit. We expect everyone on our team to dig in with a leadership mentality. That means being willing to jump in, take ownership, and get mud on our boots - especially when times get challenging. Real Relationships Like our work, we approach relationships authentically, with a long-term mindset. Whether you're a client partner, vendor, or team member, we make an effort to build a more meaningful connection with you by communicating with respect and honesty. Integrity in Everything As part of the Veit family, everything we do and say reflects on this entire company. We act with integrity, which means treating others just as we want to be treated, doing the right thing, and holding ourselves accountable. VEIT IS AN EQUAL OPPORTUNITY AFFIRMATIVE ACTION EMPLOYER, INCLUDING VET/DISABILITY